The President acts as a representative of the P&F, encourages communication between the committee, School administration and the community and encourages participation in the P&F. The President will be the chair of the meetings and conduct them in an efficient and timely fashion, being familiar with the rules, constitution and other documents governing the P&F operations. The President contributes an estimated 2 hrs per month plus the regular P&F meetings.
The Vice President is responsible for assisting the President to fulfill his/her responsibilities for the governance and success of the P&F Committee. This may mean chairing meetings at short notice. The Vice President role is commonly regarded as preparation for the next President. At times the Vice President will need to work with the President to help him/her understand concerns and alternative points of view within the community. The Vice president is ultimately responsible for the club along with the president and contributes an estimated 2 hrs per month plus the regular P&F meetings.
The Treasurer has the overall responsibility for the financial management of the Association. In their role they keep track of incoming and outgoing funds, and during each meeting provide an overview of the current funds. The Treasurer may assist in meeting taking or chairing a meeting if the President is absent and contributes an estimated 1.5 hrs per month plus the regular P&F meetings.
The Secretary collates the agenda papers for each meeting, (including subcommittee reports) and assists the President in preparing an agenda for each meeting. They prepare and present minutes of the Association’s meetings, record and deal with correspondence in/out as directed and generally organise, record and maintain information pertaining to the activities of the Association.
The Secretary may assist in meeting taking or chairing a meeting if the President is absent and contributes an estimated 2.5 hrs per month plus the regular P&F meetings.